Function Administration
Facility Life Faerie Glen Hospital
Position Senior Secretary
Introduction
A vacancy exists for a Senior Secretary, based at Life Faerie Glen Hospital. This position will report into the Hospital Manager and will be responsible for providing full secretarial support.Critical Outputs
- Typing and formatting correspondence and documentation in MS Word (including month end reports),
- Document Control,
- Managing and maintaining an efficient filling system,
- Managing and answering of telephonic enquiries,
- Creating and updating relevant spreadsheets in MS Excel,
- Fesigning and formatting of presentations on MS Powerpoint,
- Minute taking,
- Diary Management,
- Arranging hospital events where necessary,
- Co-ordination and management of travel arrangements,
- Ordering of stationery and office equipment,
- Arranging meetings, conferences and functions – agenda, venue, technical equipment & catering,
- Greeting guests,
- Handling the administration process for Capital expenditure item,
- Escalation of patient complaints and compliments to the necessary manager,
- Handle all website queries,
- Assisting with marketing activities,
- Extracting and collating of statistics,
- Coordinating of month end reports,
- Interfacing professionally with internal and external customers,
- Ability to deal with confidential information.
Requirements
- Matric (Grade 12).
- A secretarial diploma would be an advantage,
- Prior secretarial experience,
- Extensive knowledge of MS Office is a pre-requisite
Competencies
- Good attention to detail.
- Problem-solving, analysis and judgement.
- Ethical behavior.
- Capable of building strong relationships.
- Organizational awareness.
- Focused on customer responsiveness.
- Ability to handle pressure.
- Engaging diversity.
- Customer responsiveness.
- Self- management
- Verbal and written communication
- Deadline driven
- Planning and organising skills
- Action orientated
- Ability to manage stress
Email CV to: [email protected]
Closing date Friday, November 4, 2022
Internal applicants – Before making an application, you are requested to discuss your application with your line manager. External candidates will also be considered.
Life Healthcare is an Equal Opportunity Employer.
Only vaccinated external candidates will also be considered.
Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert, should consider their application as unsuccessful.
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